The words Samurai Scribe uses in the app and in these docs, grouped by what they’re about. Each one has its own anchor, so a link like /docs/glossary/#vault goes straight to it.

Meetings and runs

Meeting

One recording or imported file, and everything made from it: its transcript, notes, other documents and audio. Each meeting is a folder in your vault named after its date and title, such as 2026-08-01 Design Review.

Calendar meeting

An event from a calendar you have connected. You can start recording it from its banner; with Pro, it can also start recording by itself. You can run a skill on a calendar meeting by hand before it starts, and with Pro an automation can do that for you.

Run

Processing a meeting with its profile, in two parts: Transcribe, which writes down what was said and tells the voices apart, then Summarize, which runs the summarization steps. Press Run on a meeting, or let recordings run when they stop (Settings → Mic & Audio → Process automatically when a recording stops).

Processing profile

The settings for a run:

whether to transcribe;
how to tell speakers apart;
which summarization steps to run.

The built-in profiles, such as General Meeting, the one new meetings start with, aren’t files. A profile you make, or a template you save as new, is saved as a file in the vault’s Profiles/ folder. A profile doesn’t choose models: those are set in Settings → AI Models. See Processing profiles.

Step

One item in a profile’s summarization: a script, a skill, or Name the meeting. Steps run in order, and each step can read what the steps before it wrote. See Steps.

Transcript

Transcript.md in a meeting’s folder: what was said, with a heading for each line of speech giving its start and end time and the speaker.

Live transcript

The transcript written while you record, when meetings are transcribed As you speak, the default: captions show while people speak, and each finished turn is written by your meetings’ transcription model. When you finish records only, and the transcript is made when you press Run. Choose between them under Mode in Settings → AI Models → Transcription, or in a profile’s Transcription panel; either way it applies to every meeting. The captions model is set in the Captions part of the same card. Live captions need their own model; until it is downloaded, a recording is transcribed when you press Run. The rest of the site also calls it live subtitles.

Speaker ID

Working out who spoke when, as part of transcribing a meeting, on your computer. Voices are always told apart. With Recognise people by voice on, in a profile’s Transcription panel, people whose name you have confirmed before are also named by their voice. Anyone else keeps a placeholder name until you name them: Mic Speaker, Mic Speaker 2 on your microphone and Sys Speaker, Sys Speaker 2 on the call in a recording, or Speaker, Speaker 2 in an imported file. On a call, the meeting’s speakers panel lists them by track, Your microphone and The call. See Transcription.

Voice print

What the app keeps of a person’s voice once you confirm their name, so it can recognise them in later meetings. It is learned as up to three voice clips, such as one on a headset and one in a room, and the Speakers page lets you hear and remove each clip. It is stored in your vault, never in an account. Forget voice, on the Speakers page, clears a person’s voice print and keeps the person.

Track lock

On a call, a meeting’s speakers are listed by track: Your microphone and The call. Lock a track to one or several people and every line on it goes to them, after every Run too; with several, each line goes to whichever of them it sounds most like. Unlock tells its voices apart again. You can lock a track during a recording too.

Dictionary

Your own spellings of names, products and jargon, which transcripts, live captions and dictation use. The lists are Markdown notes in the vault’s Dictionary/ folder, edited on the Dictionary page in the sidebar. The first ten entries are free; more need Pro. See The Dictionary.

Your files

Vault

The folder where Samurai Scribe keeps everything, as Markdown and audio files. You choose it in Settings → Vault. See The vault.

Meeting note

The note named after a meeting’s folder, such as 2026-08-01 Design Review.md. Its title, date and tags properties are the meeting’s, and [[2026-08-01 Design Review]] links to the meeting.

Document

Any other note in a meeting’s folder, such as Summary.md, written by a script, a skill, the assistant or you.

People note

A note in the vault’s People/ folder for each person you name. Transcripts link speakers to their note, so its backlinks list every meeting the person spoke in.

Notebook

A folder in the vault’s Notebooks/ folder that groups meetings about one client, project or series. The note inside it with the same name lists the meetings in its sources property, and the folder can hold notes of its own. You can ask the assistant about a whole notebook. See Notebooks.

AGENTS.md

A file the app writes at the top of the vault. It tells AI coding tools how the vault is laid out and what not to touch. In Settings it is called the Agent Guide.

Folder access

What the assistant, the skills and automations it runs, and connected AI apps may do in each folder of the vault: Can edit, Read only or Hidden. Set it in Settings → AI Apps → Folder Access, or from a folder’s menu in Files. See Folder access.

The assistant

Assistant

The chat built into Samurai Scribe. It answers from your meetings and notes and cites what each answer draws on. It can also write notes and suggest edits. It is free. See The assistant.

Mode

What the assistant may do without asking you. Pick it from the mode button in the chat box:

Ask reads and answers, and changes nothing.
Review, the default, makes every change wait for you.
Accept edits applies edits and new notes, but moves and deletes wait.
Auto applies everything, and it can all be undone.

See Changes, modes and undo.

Change

A new note, an edit, a move or a delete proposed by the assistant, a skill or an AI app. A change that waits for you has Keep and Discard. See Changes, modes and undo.

Project

A group of assistant chats with its own memory, in the Projects tab of the sidebar. Projects reach every computer that has the vault; their chats stay on the computer they were held on. See Projects and chats.

Home

The project a chat belongs to, unless you start it in another project or move it there. See Home.

Memory

What the assistant remembers:

About You, which every chat reads, is in Settings → AI Apps → Memory.
Each project’s memory is under Memory in that project’s menu in the sidebar.

A chat starts with the first 2,000 characters of each. See Memory.

Live meeting help

Needs Pro. While you record with the live transcript on, four one-click actions: Catch me up, Help me answer, Ask a good question and Add something useful. It answers when you ask, and never interrupts. See Live meeting help.

Companion window

A small window that floats over your other apps for the meeting being recorded, or the one on screen. Open it from any app with Ctrl+Option+N on a Mac or Win+Alt+N on Windows. It is hidden from screen sharing by default. See The companion window.

Doing more

Skill

Plain-English instructions for a task you repeat, kept as Skills/<name>/SKILL.md in the vault, in the Agent Skills format other AI apps read too. Run a skill:

by hand from the Skills page in the sidebar;
with / in a chat;
as a step of a profile.

The assistant also uses one when its description fits your question. Skills are free. See Skills and Writing a skill.

Automation

Needs Pro. A skill that runs by itself after each meeting is processed, before calendar meetings, or on a schedule. Automations run only while the app is open. See Automations.

Script

A .rhai file in the vault’s Scripts/ folder that decides exactly how a profile writes up a meeting. It is written in the Rhai language, runs as a profile’s Script step, and is free. See Scripting.

Connection

Beta. A service the assistant and skills can work in, such as Linear, Notion, Jira & Confluence, Todoist, monday.com, ClickUp or Attio; Labs: add a custom server… adds others. For each action you choose Off, Ask, Allow or Allow in automatic runs; automatic runs need Pro. See Connections in skills.

AI app

An AI app on your computer that can search and read your meetings through Samurai Scribe while it is open: Claude Desktop, Claude Code, Codex, Cursor or Gemini CLI. Set it up in Settings → AI Apps.

Built-in model

The AI model Samurai Scribe downloads and runs on your computer. It is the default for summaries, dictation polish and the assistant. You can switch to another in Settings → AI Models.

Dictation

Speaking into any app: hold fn on a Mac, or Ctrl+Win on Windows, and the words are typed where your cursor is. Speech is transcribed on your computer. The Clean up polish is free; the other polish prompts, and prompts of your own, need Pro.

Pro

The paid upgrade. Features that need it say so, in the app and in these docs. Pro adds:

live meeting help;
automations, skills that run by themselves;
the larger Whisper models (Medium, Large V3 Turbo and Large V3) and Parakeet Ultra. Without Pro you can download one and try it in Compare models;
the dictation polish prompts beyond Clean up, and prompts of your own;
automatic recording of calendar meetings, and of calls that aren’t on your calendar;
the processing queue: a meeting waits its turn while another is processing, and the bulk importer takes several recordings at once. Without Pro it imports one at a time;
every Dictionary entry past the first ten, and more than one Dictionary list.

Skills, the assistant, Speaker ID and Parakeet on your graphics card are free. New installs start on the free version, without a Pro trial; a trial that was already running finishes its ten days. Buy Pro in Settings → Pro License. For prices, see pricing.